Overview
Requisition approvals in Evolve ATS ensure your jobs are opened smoothly and on time. There are multiple ways to approve requisitions. This article provides an overview of the various methods for approving requisitions.
Audience
Recruiters, Job Approver, and Hiring Managers
Approve Requisitions
Approvals can be performed in the following ways:
- Evolve ATS Messages
- Dashboard Widget
- Hiring Team Mobile App
Requisition Approval via Email
If enabled, approvers can approve or reject requisitions, offers, and candidates submitted to hiring managers via email. To enable this admin setting, please refer to 'Enable Requisition and Offer Approvals via Email'.
Approver(s) will receive an email to Approve or Reject a requisition. The approval requests are sent in sequential order. Previous approvals and approval notes will be included in the approval request email below the job details.
Approvers can view all requisition details, including a comprehensive description of the position and links to either approve or reject the requisition. The requisition can be approved or rejected directly through your email or smartphone without logging into the system using the provided Approve or Reject links. This will open an email reply to Evolve ATS to indicate your response. Approval notes can be entered within the brackets if needed.
If there are multiple approvers, the next person in the chain will receive an email and go through the same process. The recruiter will be notified of each approval or rejection of the requisition (if enabled). Once all approvers have approved the job, the recruiter will be notified and can then post the job to your company's career site and job boards.
Requisition Approval via Evolve ATS Messages
In-product messages can be used to approve requisitions and offers.
To access Evolve ATS messages, click the notification icon, then select Messages.
Select the subject line of the message.
You can perform the following actions:
- Approve
- Reject
- View Job
Requisition Approval via Dashboard Widget
Approvers can log in to Evolve ATS to view additional details and approve directly in the product.
Approvers will log in to Evolve ATS (the desktop version) and see a list of all pending approval requests in the dashboard widget devoted to listing 'My Pending Requisition Approvals'. Click Approve or Reject directly from the widget.
NOTE: As an approver, to review the Job Description, click the Job Title in the widget. You will then be routed to the requisition within the ATS, allowing you to review the job and approve or reject as needed.
Requisition Approval via Hiring Team Mobile App
Using the Hiring Team Mobile App, approvers can receive push alerts (unless disabled) to notify the user of requisition approval requests.
The job details can be viewed and approved from the Hiring Team Mobile App. Tap the Requisition Approvals Pending card to view an overview of the requisition, the approval chain, and any notes entered by previous approvers.
After you click the requisition that needs approval, click More to view all its details.
Click the back arrow to get back to the Reject/Approve options.
Use Approve or Reject to provide your response.
FAQ
Q. Why can I not see the approver's list when I submit a requisition?
A. To ensure the approver list is visible, the user creating the requisition must be assigned as either the Hiring Manager or the Recruiter on that requisition. Users with Admin, Super User, or HR roles will not encounter this issue, as these roles carry elevated permissions beyond those of standard roles.