Automatic Data Retention

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Overview

Automatic Data Retention in Evolve ATS allows you to do the following:

  • Define as many Application or New Hire retention policies as needed based on Requisition Location (Country)
  • Single policy for Contacts
  • Auto-purge after X months (after application or contact creation) or retain forever
  • Non-PII data will always be preserved for reports

Audience

Admins

Configuration

To set up an automatic data retention policy, navigate to your user menu, then select Admin. 

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Click Compliance.

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Click Application Compliance.

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Click Application Data Consent and Processing.

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Click Application Data Retention Policy.

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On the Application Data Retention Policy screen, you can do the following:

  • Enable/Disable delete custom fields
  • Enable/Disable Automatic Application Deletion
  • Edit existing retention policies using the pencil icon
  • + Add Retention Policy

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Click + Add Retention Policy, then you will need to do the following:

  • Select a Country from the drop-down.
  • Enter a Retention Timeframe in Months or select Retain Forever.

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Click Save.

NOTE: Data Retention Policies do not apply retroactively. This means the policy applies from the day it was created/ modified onward, but contacts or candidates submitted before the policy was created/ modified will be excluded. However, these contacts/ candidates can be manually deleted.   

 

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