Overview
Automatic Data Retention in Evolve ATS allows you to do the following:
- Define as many Application or New Hire retention policies as needed based on Requisition Location (Country)
- Single policy for Contacts
- Auto-purge after X months (after application or contact creation) or retain forever
- Non-PII data will always be preserved for reports
Audience
Admins
Configuration
To set up an automatic data retention policy, navigate to your user menu, then select Admin.
Click Compliance.
Click Application Compliance.
Click Application Data Consent and Processing.
Click Application Data Retention Policy.
On the Application Data Retention Policy screen, you can do the following:
- Enable/Disable delete custom fields
- Enable/Disable Automatic Application Deletion
- Edit existing retention policies using the pencil icon
- + Add Retention Policy
Click + Add Retention Policy, then you will need to do the following:
- Select a Country from the drop-down.
- Enter a Retention Timeframe in Months or select Retain Forever.
Click Save.
NOTE: Data Retention Policies do not apply retroactively. This means the policy applies from the day it was created/ modified onward, but contacts or candidates submitted before the policy was created/ modified will be excluded. However, these contacts/ candidates can be manually deleted.