Jobs in Onboarding

Introduction

In Onboarding, the Jobs tab represents unique jobs or job types. A job could be a Software Engineer, Senior Software Engineer, Forklift Operator, Welder, etc. It does not necessarily represent a single job listing or job fulfillment. It’s essential to recognize that the job tab is highly flexible and can be utilized in a manner that aligns with your company's needs.

For example, imagine you’re frequently hiring truck drivers for your package logistics company. The onboarding requirements for someone who is hired into a truck driver role at your company seldom change and are relevant to anyone hired into a truck driver position. Meaning, Truck Driver could be a job in Onboarding, and one job will be used for all hires in this role. Regardless of the frequency, jobs should be grouped to consolidate onboarding requirements for similar roles and locations.

Jobs will be automatically synced from Jobvite ATS or manually created.

Audience

Onboarding Admin

Additional Information

The Jobs tab has an address field, which is useful when building policies. The job location is often used to define the state-based requirements for a worker, not the employer’s location. For example, an employee hired for a job in California must complete the state's employment requirements to work in that state. If you’re using the Onboarding Compliance Library and default policies, surfacing these requirements via the Placements will use the Job address.

View Jobs

Within the Onboarding application, select the Jobs tab.

On the Jobs page, you can do the following:

• New Job – Select this to create a new job type within Onboarding.
• Filter by:
  • ID – Unique Job ID in Onboarding.
  • Name – The job title.

• View
  • ID – The unique ID for the job in Onboarding.
  • Name – The job title or job type name.
  • Created At
  • Updated At

Manually Add New Job

NOTE: Generally, you will not need to create manual jobs. All Jobs will be synchronized from your ATS.

On the Jobs page, click New Job.

On the Create a new job page, fill out the following fields:

• Name – The Job Title.
• Address – The address of the Job. NOTE: This may not be required if the location depends on the hiring company's location.
• Custom Attributes – The custom attributes on the Job, which will be based on your implementation. They are automatically sent for jobs from Jobvite ATS. These may be important for assigning tasks to the employee based on the policies. If they are essential for your company policies, you may be required to fill out some of the fields depending on your implementation.
  • Common custom attributes for all Jobvite ATS customers include:
    • Category
    • Department
    • Job_ID
    • Job_State
    • Job_Type
    • Title 

Click Create Job.