At Employ, we're focused on being the best talent acquisition provider in the market —and that means partnering with trusted vendors to help solve real customer needs. To provide a best-in-class solution for onboarding, we have a leading onboarding solution, built by Onboarded, as part of the Employ products that you already know and love. The partner provides the onboarding functionality and compliance engine, while Employ has created a user experience in line with the ease of use and people-first mindset you expect from our products. We'll also provide the same level of support and care that we offer for all our products.
Legacy Onboard Painpoints
For existing Onboard customers, here are their current onboarding limitations:
- Non-compliant I-9 processes - Concerned about compliance risks and manual validation errors
- Lack of E-Verify integration - Spending extra time on separate verification steps
- Dependence on third parties for tax forms - Frustrated with managing multiple vendors and disconnected experiences
- Inflexible workflows - Can't create onboarding workflows to match your unique processes
- New hires face restrictive access to onboarding resources - Customers are missing out on connections with new hires on their preferred devices
- Low new hire engagement between offer acceptance and first day - Customers are missing critical engagement opportunities with new hires
Benefits of the Onboarding Feature
- Reduce time-to-productivity — Get new hires working faster with streamlined onboarding that eliminates paperwork delays and confusion
- Improve new hire experience — Create a positive first impression that boosts retention with intuitive, mobile-friendly processes
- Minimize HR administrative burden — Automate repetitive tasks and reduce manual data entry, freeing up time for strategic work
- Fully compliant I-9 to ensure accuracy and reduce risk — Direct E-Verify integration is now included, eliminating manual verification steps
- Seamless tax documentation — All tax forms are natively supported within Onboarding, creating a seamless experience
- Accelerate onboarding — Access the compliance library of pre-built templates and forms to quickly get started or create customized forms in minutes with the Form Builder
What makes our new intelligent onboarding solution stand out:
- Worry less about outdated paperwork with a comprehensive compliance library of pre-built templates and forms—from I-9s with integrated E-Verify to tax documents and workplace policies, all kept current by AI
- Stay compliant without the need for constant monitoring with our self-updating compliance engine, which automatically keeps pace with changing regulations, protecting your business without requiring manual updates.
- Create custom forms in seconds, not hours, with an AI-powered form builder that quickly generates and sends precisely tailored compliance documents when you need them.m
- Make new hires feel welcome from day one with an intuitive, mobile-friendly welcome page that guides them through each step while showcasing your culture through welcome videos and team introductions.
Onboarding Feature Comparison
| Features | Legacy Onboard | Onboarding (NEW!) |
New Hire Experience
|
Included | Included |
| I-9 | 2 Options:
|
Fully Compliant |
| e-Verify | Add-on: 3rd Party Integration | Included |
| US and Canadian Tax Forms | Included |
US Available Now Canadian July |
| Other Geography Tax Forms | N/A | Included - Can be created using the Form Builder |
| Company Specific Forms | Can be built | Included - Build with Form Builder |
| Mobile First | Poor Mobile Experience | Included |
| Form Builder | Included (not AI-powered) | Included - AI-powered |
| Compliance Library | - | Included |
| Custom Workflows | Limited | Included |
Help Center Articles
Onboarding FAQs
Onboarding Email Notifications