In Recruitment Marketing (RM), Mapping Groups are used to provide source tracking between the RM's BIDs and the ATS's source codes. BIDs in the RM act as a way to notate which source the applicant should be assigned during the apply process. BIDs will be automatically assigned once the candidate reaches the career site based on their previous browser activity.
Audience
Company Administrator
Viewing Your Mapping Groups
Mapping Groups can be viewed by navigating to your user menu, then clicking Applications.
Select Jobs, then click Mapping Groups.
The Mapping Groups page is displayed.
Each group on this list can be edited or deleted; you can also add a new mapping group on this page.
Creating a Mapping Group
On the Mapping Groups page, click + Add Mapping Group.
On the Add Mapping Group page, fill out the following fields:
- Name - The name will help you identify this group in other parts of the product. The default value is the ATS Source value that the system will use for a candidate if their source cannot be determined.
- Default Value - The default source will also be used if the candidate is determined to have a source that is not mapped.
Click Save.
Edit Mapping Groups
Once you have created a mapping group, you can edit the values associated with it. On the Mapping Groups page, click Edit.
The Edit Mapping Group page is displayed.
Click +Add Mapping.
Each mapping needs the following information:
- ATS Value - This represents the value assigned to the source in the ATS. This field is case sensitive and should match the source in the ATS exactly.
- Talemetry BID - Choose a BID from the drop-down. The list of BIDs comes from the Global BID/Source Management and from the custom BIDs you have set up for your organization. Each BID will have a BID number followed by the name of the source.
- Scope - The scope determines which field, BID, or ATS value is used for the lookup; this can be set to 'Both', 'Apply', or 'Analytics'.
- Apply - If the scope is 'Apply', then the lookup is performed using the BID to resolve an ATS value. In this case, the BID needs to be unique.
- Analytics - If the scope is Analytics, then the lookup is done using the ATS value to resolve the BID. In this case, the ATS value needs to be unique. This is the only scope that will allow for multiple mappings with the same BID.
- Both - If the scope is Both, then the BID and ATS values must be unique.
NOTE: You may notice some ATS Values with these characters "||". This indicates that the source is a parent/child pair; this is most often used for Job Board sources, as these typically follow the syntax of "Job Board||Job Board Name". If your ATS supports parent/child sources, you can use this syntax when defining your ATS Values.
Click Save.
Exporting and Importing Mapping Groups
On the Mapping Groups page, click Edit.
On the Edit Mapping Group page, click Export. This will generate an editable CSV of your source map, allowing you to easily add new sources and remove existing ones all at once.
This CSV file will contain columns for ATS Value, Talemetry BID, and Scope.
You can edit all the values in this document, as well as add and remove values. Once you have made all the desired changes, save the file as a .CSV file.
On the Edit Mapping Group page, click Choose File and select the .CSV file you previously saved.
Click Import.
If the file is imported correctly, the page will refresh, and you will see all of the changes you made to the mapping group.
If a new value is invalid, a red exclamation mark will appear to the right of the value. If you hover over this icon, you can see the full error and correct the value as needed. NOTE: You will also see a message under the Import CSV section where you can download the log file for the import in case you need it.
Once you have made all of the desired changes, click Save.