What are the roles in Jobvite ATS?

There are six different standard (assignable) user roles for Employees within Jobvite ATS, in addition to the default Employee role.  In addition, third-party recruiters may also be added (with limited access) as Agencies.  



Note: We offer a feature called Custom Roles for Jobvite Hire, where - if implemented - you can add/remove selected privileges from these standard roles, as well as create custom (new/unique) roles that are based on the standard roles, such as a more limited Hiring Manager role. What follows pertains to the use of standard roles in Jobvite. 

Employees who have not been given any additional roles will have access to the following tabs: Home (Dashboard), Requisitions, Applications (if/when they have any application records), and Jobvites. Note: If you have Jobvite Onboard activated, then those with the Employee role will also have access to the Onboarding tab, where they can manage their own onboard tasks or view tasks or onboarding processes where they have been assigned as "watchers."

To manually update (add or remove) a role,

• Go to the Users tab found in the Admin menu (you must have the Human Resources role in Jobvite to see Users)

• In the Employees section, click on View Employee List

• Search for the name in the Search button

• Once you find the desired name, select it by name and click on Edit

• In the Roles section, select or de-select the desired roles

• Click Save

• Note: You do not need a role to interview people. If you don't assign an additional role to an employee, they will by default have employee access and you can invite them to interview candidates.

Jobvite Onboard
Jobvite Onboard provides 2 additional User Roles :Onboarding Admin and Onboarding Orchestrator.   Jobvite Onboard can only be used (activated) by those customers who use Jobvite ATS; it is not a standalone product. 

The information below explains the areas and functions each user role can access, as well as what they cannot access.

• This is the baseline role, automatically assigned to any employee who is invited to use Jobvite.

• Can be a standalone role given to the individual responsible for managing Jobvite.

Job Approver

• Can be a standalone role, but most of the time is coupled with the Hiring Manager role.

Hiring Manager

• A majority of the time, if a user has the role of Hiring Manager, they have the Job Approver role. There could be a scenario where a Hiring Manager is not an approver, leaving this role as a standalone role.

• Can be a standalone role given to the individual who will be able to view compliance information about candidates as well as manage users’ access to Jobvite.  

Scheduler

• Not a standalone user role: has to be used with another User Role, such as Admin or Recruiter.  Significant privileges reserved for the Super User include the ability to delete information (candidate and requisition records); skip the entire approval process for requisitions and/or offers; view and edit hired candidate profiles in Jobvite. 
• Note: While the Super User role can be assigned to a Hiring Manager, this is not considered best practice, in that doing so will allow a Hiring Manager access to all candidate records in Jobvite: not just their own candidates, as is customary. 

• Can be a standalone role given to the individual responsible for setting up and maintaining Jobvite Onboard

• Can be a standalone role given to the individual responsible for the operational (day-to-day) functions of Jobvite Onboard

• This is a non-employee role, intended for specific agent users to have access to assigned requisitions and allow your internal team to manage agency-submitted candidates. The assignment (and retirement) of this role is also managed in the Users tab.