Zoom Video Conference Configuration

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Overview

Evolve’s Applicant Tracking System (ATS) Video Conferencing integration helps make video interviewing easy and intuitive for recruiters, hiring managers, and candidates, providing a seamless experience. Once admins enable the video conference for your organization, users do not need to connect/authenticate their video conference credentials.

Audience

Admin

Prerequisites

Before configuring the video conferencing integration within your Evolve ATS system, the following prerequisites must be completed. 

  • The customer must have a Pro, Business, or Zoom United Business account.
  • To install the Zoom app, the user must be an admin within Evolve ATS and Zoom.
  • Interviewers must have the same email address listed in Evolve and Zoom.

Once the above prerequisites are completed, the user can configure the video conferencing integration.

NOTE: The Video Conference feature is configured to work only with Zoom and Microsoft Teams video conferencing services. We will consider adding additional Video Conference vendors in the future. As new vendors are added, we will notify all Evolve customers.

Configuration

The Evolve admin must enable the video conferencing feature and update your organization’s email templates to start using video conferencing in your interviewing process. Additional information on how to enable and configure your email templates is outlined below.

Enable Video Conferencing

Enable video conferencing integration by following the process below.

Hover over your user menu and select Admin.

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Click Integrations View Video Conferencing.

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Click Connect next to Zoom.

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Follow the prompts within the pop-up to authenticate your account.

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A video conferencing connection confirmation will be displayed.

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Configure Email Template(s)

Follow the configuration steps below to update your Interviewer and Candidate Email Templates.

Hover over your user menu and select Admin.

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Click ATS View Interview Types.

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Click the edit icon next to the desired Interview Name.

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Click the desired Evaluation Name.

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Click the Interviewer Email tab.

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Click Edit.

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Update the Message by including the new placeholders:

  • [conference-URL] – clickable link to join by computer/smart device
  • [conference-details] – meeting password, dial-in information (if available)

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Click Save.

Repeat the above steps to update the desired Interviewer Email template(s).

Click the Candidate Invitation Email tab.

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Click Edit.

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Update the Message by including the desired placeholders:

  • [schedule-date-time-interviewers]
  • [schedule-date-time-range-interviewers]
  • [schedule-date-time-range-interviewers-title]

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Click Save.

Repeat the above steps to update the desired Candidate Invitation email(s).

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