Overview
Administrators can create more than one Apply Form for different types of requisitions in Evolve ATS. With Multiple Apply Forms, you can tailor the candidate experience by creating a customized apply form for each requisition. For example, you can create:
- Language or Region-specific Apply Forms
- Internal requisition Apply Forms
- Hourly worker Apply Forms
- Internship forms
- College recruiting forms
- Subsidiary-specific Apply Forms
In addition to the ability to add additional forms, administrators now have more control over the original/default Apply Form.
Audience
Admin
Create Apply Form
You can build customized Apply Forms for different requisitions. You can select the appropriately designed Apply Form for each requisition by making new Apply Forms active.
Navigate to your user menu > Admin, then select Career Site.
Click View Apply Forms.
Select + Create new apply form.
Complete the fields in the Create New Form window:
- The Form Name field is the only required field. You will not be able to save the form until this field has been filled out.
- The Form Code field is automatically populated based on the Form Name.
- Adding a Description is optional but can help identify the specific use case for the Apply Form. For example, Apply Form for all Internal Only Requisitions.
Click Save.
Next, you can add or modify the fields appearing on the form.
Drag and drop the desired fields into the form. You can also change the order of the fields within the form by clicking and dragging them to the desired location within the form.
Don't see a field? Click Create a new custom field to add a standard field that fits your needs. Please see How Can I Edit Pre-defined and/or Custom Fields for more information about custom fields.
NOTE: If you add fields to the Apply tab in custom fields (Admin > Configurations > View Custom Fields > Apply), they will NOT automatically populate on your Apply Form(s). After creating the fields in custom fields, you must drag and drop the new fields onto the appropriate Apply Form (Admin > Career Site > View Apply Forms).
Once the fields are in the form, you can modify them by clicking edit.
You can select the check box to make the field Required and Add Instructions.
NOTE: While it is possible to change field names, it is not recommended to change the name of Evolve ATS standard fields.
Click Done when you're finished editing the field.
Once you've finished creating your form, you must select the Active checkbox for it to appear on the requisition details page. You can also select Set as Default if you would like the new form to be the default apply form.
If you don't create new apply forms, your default apply form will automatically be selected on the Requisition Details page.
Click Save to finalize the form.
Configure Multiple Apply Forms Requisition Field
Navigate to Admin > ATS > View Requisition Library.
Click View Requisition Templates.
Select a requisition template.
The Apply Form Field is a default (standard) field within Requisition Templates. This means the field cannot be removed from the Requisition Templates. However, you can take steps to modify the field using the edit icon.
Modifications include:
- Making the field Required.
- Select Trigger Approvals so altered selections in this field automatically restart any approval process.
- Modify Role Access settings to set read and edit permissions.
NOTE: If you’re modifying the role access (read/write permissions), the access must be adjusted at both the field and the role level for the modifications to reflect. To change read/write permissions at the role level, navigate to Users > View and Edit Roles > select the role you want to change permissions for > Custom Fields > Edit > adjust Read/Write permissions.
When you’you'ree making modifications, click Done.
Repeat this process for any additional Requisition Templates as needed.