Overview
Locations in Evolve ATS are essential when creating requisitions. You can then search and report on requisitions for your hiring needs in specific locations.
Locations are split into three sub-categories:
- Offices- Locations (typically cities) in which you have offices.
- Regions- Geographical areas like APAC, EMEA, etc.
- Meeting Rooms- The specific conference rooms in the Offices you have - that you can use to schedule interviews.
NOTE: If you have Field mapping enabled and location field mapped, locations must be updated both in the field mapping file and the location in your Evolve ATS Admin settings. For more information on field mapping, please see Requisition Field Mapping.
NOTE: If the Multiple Organizations and Data Segmentation feature is enabled, you have additional capabilities in managing locations, such as creating and managing hierarchies. Please take a look at Multiple Organizations and Data Segmentation for more information.
Audience
Admins
Add a New Location
Within Evolve ATS, navigate to your user menu and then select Admin.
Click Configurations.
Click View Locations.
Offices
By default, the Locations page will display Offices first. Offices are (typically) the cities in which you have locations. For example, if a Region is EMEA, your Offices may be in London, Paris, and Berlin. Offices are the essential building blocks of your org structure in Evolve ATS, providing the list of options in the Locations field in Requisitions, all the related Location fields (such as Preferred Location and Hire Location in your Apply, Offer, and Hire forms).
You can click the edit icon to modify an existing location or Add Office Location to add a new location.
You can fill out the following information:
- Name – This is the name of the Office (usually the name of the city).
- Remote Location - You should check this box if the Office is remote. Once checked, you will no longer be required to add a city or zip code. This will also be posted as Remote on job boards. NOTE: Evolve ATS has standard fields for Remote Type These fields will also need to be added to your requisition with the remote type selected so the location can flow over correctly to job boards. Please be aware that if the selection for remote type is Remote in the requisition but the job description mentions Hybrid, this can impact how the location is displayed on job boards. Evolve ATS's best practice is to keep consistent phrasing throughout your requisition. This means that the job description must also say Remote and match what was selected in the remote type field. Alternatively, you can remove any mention of location/ remote type (remote, hybrid, in office) from the job description and use the remote type and location requisition fields for job boards to pull the location/ remote type from. Please see How Can I Edit Pre-defined and/or Custom Fields? for more information on custom fields.
- Address- The physical/mailing address of the Office.
- Time zone -The Office's time zone.
- Language - If you have activated any Language Packs in Evolve ATS, you can select the default language for this Office.
- Date & Time Format - Choose the correct/preferred Date & Time format for the location of the Office. For example, the date format would be Day/Month/Year in London. NOTE: Date & Time formats are essential to choose correctly because when creating offer letters with placeholders, the values of those placeholders will be pulled from these fields. If no values are added here, the placeholder values will reflect what is listed in your overall Company settings (see Admin > Configurations > View Regional Settings).
- Region—This is where you add the appropriate region where the Office is located (optional). This information is pulled from the Regions tab. NOTE: An Office can be listed in more than one Region if desired.
- Meeting Rooms -The number of meeting rooms is attached to this office. Clicking the number (once you have created associated rooms) will take you to a list of this Office's Meeting Rooms.
- Active Location - Checking this will make the Location Active, meaning it can be selected when creating a new requisition.
Once all the information needed is inserted, click Save.
Regions
Regions are the geographical areas that contain your Offices. For example, EMEA may contain your offices in Paris, Berlin, and Barcelona. Regions are not required for you to add Offices and Meeting Rooms; they serve as organizational elements for reporting purposes and are particularly useful when you have many offices.
Click Regions.
You can click Edit to modify an existing region or click Add region to add a new region.
All you need to do is add a name when adding or editing a region.
Click Save.
Meeting Rooms
Meeting Rooms are the specific conference rooms in your Offices, which you can use when scheduling interviews. Like the interview team, the Meeting Rooms' Free/Busy will be shown.
Click Meeting Rooms.
You can click Edit to modify an existing meeting room or click Add meeting room to add a new meeting room.
You must have a Name and Email address when adding or editing a meeting room.
Click Save.