Boolean Terms and Searching Candidates

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Overview

Evolve ATS supports full Boolean search. The search works in combination with the filters—in other words, if the filter is set to only show candidates from a certain source or for a specific job, your results will only contain people from that source or attached to that job.

Audience

All users

When going to the Candidates page in Evolve ATS, the default view is to show All Active candidates for your requisitions (hiring managers will see only candidates for their own requisitions, while recruiters will see All Active candidates in the system). Active candidates are those who have not been either hired or rejected. 

Boolean Terms

Boolean Term Definition Example
AND If you use AND, then you will only get results that have both keywords. (ONLY) If you type java AND perl you will get a set of candidates with both java and perl in their profiles. AND is implied. In other words, you will get the same result if you type java AND perl as if you type java perl.
OR If you use OR, then you will get results that have any of the keywords. (Either) If you type dentist OR DDS, you will get a set of candidates with either word in their profiles.
NOT If you use NOT, you can exclude those with that keyword in their profiles. (Excluding) If you type sales NOT telesales you will get those who have sales in their profiles and do not have telesales.
" " (quotation marks) If you use quotation marks around two or more words, you will only get results with those words next to each other. (Exactly) If you type “project manager“, you will only get those with that term in their profiles, not someone who is a manager and mentions project elsewhere on the resume.
* (asterisk) If you use an asterisk, you will get any words that start with the letters before the * (Starts with) If you type manag*, you will get those with manager, management, managing, etc, on their profiles.
( ) (parentheses) If you use parentheses around one operation, that will be completed first. (First this, then that) If you type (sales NOT telesales) AND (enterprise or B2B), you will get those with sales and either enterprise or B2B –and exclude those with telesales –on their profiles.

 

Searching Candidates

From this starting point, you can manipulate the filters in the side panel and/or the Keywords in the search bar to narrow or broaden your results.  

To use search terms, type your keywords into the Search box. The search supports full Boolean search, including AND, OR, NOT, *, and quotation marks

The default setting is to search by Name Only if you only want to search on a candidate’s name. If your goal, for example, was to locate a candidate with the last name of Marshall, you may keep the Name Only option so you do not see all of the candidates who may have worked at Marshall's and have that word in their resume. Otherwise, you can elect to have the search words applied to the attendant information in their file, including their resume, messages, etc., including the All (Keyword) option. 

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Exact Match allows you to enter search terms that must be matched exactly to return a result.

You may also use filters based on LocationSourceLast ActivityStatus, and more. At the top of the page, you’ll see a summary indicating the search you have performed, keywords and filters, and the option to save it for future use. You may save your searches by clicking Save Search and naming your search criteria set. This saves the keywords and the filter settings. To re-run a saved search, click the Saved Searches link near the top of the page.

Your searches are recorded if you require OFCCP compliance. If your search of the database does not pertain to identifying candidates for a specific job, select the Non-job-related radio button. If you are identifying candidates for a specific job, choose the Select Job radio button. 

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