Overview
General Data Protection Regulation (GDPR) requires that a data controller (you; the customer) must respond to a request from an individual (applicant/contact/new hire) who has requested that you delete their personal data from your database and give individuals an option or ability access to edit/correct their information when requested. While these deletion and amendment rights are not absolute, Evolve ATS helps our customers comply to the extent they determine appropriate.
It is the customer's (your) responsibility to provide a way for individuals to request to be deleted or forgotten and delete applicant and contact records you have determined have not provided consent consistent with GDPR.
Evolve ATS also provides tools so our clients can anonymize applicant data so that it is no longer subject to GDPR but remains valuable in managing the flow, success, and cost of recruiting.
Audience
Super User
Data Deletion
To manually delete candidates, navigate to the Candidates tab.
From here, there are two ways you can delete candidates:
- Bulk delete
- Individually
Bulk Delete
You can bulk-delete candidates by clicking the checkbox before the candidate(s) name and selecting the Actions drop-down.
Click Delete.
Select Delete Personally Identifiable Information (PII) or Delete Everything.
Click Delete.
Individually Delete
To individually delete candidates, click the candidate's name.
Click the + icon next to the candidate's name, then select Delete Candidate.
Select Delete Personally Identifiable Information (PII) or Delete Everything.
Click Delete.
Re-seek consent
To re-seek consent from a candidate, navigate to the Candidates tab.
Click the checkbox before the candidate(s) name, then click the Actions drop-down.
Click Seek Consent.
If desired, you can modify the message being sent to the candidate.
Click Send Message.