Overview
Evolve’s Applicant Tracking System (ATS) Video Conferencing integration makes video interviewing easy and intuitive for recruiters, hiring managers, and candidates, providing a seamless experience. Users do not need to connect/authenticate their video conference credentials, and one-click will include the video conference in the interview. The processes below describe how to schedule Zoom Video Conferences and Request Candidate Availability.
Audience
Recruiters
Prerequisites
Before configuring the video conferencing integration within your Evolve ATS system, the following prerequisites must be completed.
- The customer must have a Pro, Business, or Zoom United Business account.
- To install the Zoom app, the user must be an admin within Evolve ATS and Zoom.
- Interviewers must have the same email address listed in Evolve and Zoom.
Once the above prerequisites are completed, the user can configure the video conferencing integration.
NOTE: The Video Conference feature is configured to work only with Zoom and Microsoft Teams video conferencing services. We will consider adding additional Video Conference vendors in the future. As new vendors are added, we will notify all Evolve customers.
Smart Scheduler
Navigate to the candidate profile and move them into an Interview stage by performing the following steps:
Click the Schedule option (Schedule Interview, Schedule In-Person II, etc.).
Select the Add Conference Link checkbox.
Click Check Availability.
Verify and select a date and time. Click Schedule & Notify.
The confirmation screen indicates the Conference Link was selected.
Click Send.
You will be redirected to the Candidate’s Workflow tab.
Click Invite Candidate.
Click Send.
Sample Interviewer Invitation email:
Sample Candidate Invitation email:
Manual (Standard) Scheduler
Navigate to the candidate profile and move them into an Interview stage manually by performing the following steps:
Click the Schedule option (Schedule Initial Interview, Schedule In-Person II, etc.).
Click Schedule manually.
Select a date and time, then add an Interviewer.
Click the Conference Link checkbox.
Click Next.
The Confirmation screen indicates the Conference Link was selected.
Add your message, then click Send.
You will be redirected back to the Candidate Workflow tab. Click Invite Candidate.
Use the Message field to invite the candidate to interview, then click Send.
Sample Interviewer Invitation email:
Sample Candidate Invitation email:
The Interview has been scheduled.
Request Candidate Availability
Navigate to the candidate profile and move them into an Interview Workflow state by performing the following steps:
Click Request Candidate Availability.
Select an Interviewer(s) and date/time. Click the Conference Link checkbox.
Click Send Request.
The confirmation screen indicates the Conference Link was selected.
Click Send.
Return to the Candidate Workflow tab.