Schedule Microsoft Teams Conference for Interview

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Overview

Evolve’s Applicant Tracking System (ATS) Video Conferencing integration makes video interviewing easy and intuitive for recruiters, hiring managers, and candidates, providing a seamless experience. Users do not need to connect/authenticate their video conference credentials; one click will include the video conference in the interview. The processes below describe scheduling a Microsoft Teams Video Conference and Request Candidate Availability.

Audience

Recruiters

About Microsoft Teams Integration

We connect to your Office 365 account using Microsoft’s OAuth 2.0 login flow in the Microsoft Teams integration. In this flow, we present a Microsoft-controlled login screen in which a Global Administrator of your Office 365 / Azur AD account will log in using their credentials and grant Calendar read/write permissions to Jobvite. Since this login is done on Microsoft’s site, we do not store username/password in our system. This integration uses Microsoft’s Graph APIs to interact with Office 365 and can be disabled directly from your Office 365 account. 

Prerequisites

Before enabling this feature, ensure that you have finalized the following tasks for your company:

See the Microsoft Teams Video Conference Configuration article. 

Data Policy

Jobvite only stores the necessary tokens for Microsoft’s OAuth 2.0 flow and the meeting IDs of the Microsoft Teams meetings it creates. It doesn’t store any other meeting data; it will only fetch data on the meetings it creates and will only fetch this data on demand. 

Smart Scheduler

Navigate to the candidate profile and move them into an Interview stage by performing the following steps:

Click the Schedule option (Schedule Interview, Schedule In-Person II, etc.).

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Select the Add Conference Link checkbox.

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Click Check Availability.

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Verify and select a date and time. Click Schedule & Notify.

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The confirmation screen indicates the Conference Link was selected.

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Click Send.

You will be redirected to the Candidate’s Workflow tab.

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Click Invite Candidate.

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Click Send.

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Sample Interviewer Invitation email:

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Sample Candidate Invitation email:

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Manual (Standard) Scheduler

Navigate to the candidate profile and move them into an Interview stage manually by performing the following steps:

Click the Schedule option (Schedule Initial Interview, Schedule In-Person II, etc.).

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Click Schedule manually.

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Select a date and time, then add an Interviewer.

Click the Conference Link checkbox.

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Click Next.

The Confirmation screen indicates the Conference Link was selected.

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Add your message, then click Send.

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You will be redirected back to the Candidate Workflow tab. Click Invite Candidate.

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Use the Message field to invite the candidate to interview, then click Send.

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Sample Interviewer Invitation email:

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Sample Candidate Invitation email:

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The Interview has been scheduled.

Screenshot 2024-06-20 at 1.27.39 PM.pngRequest Candidate Availability

Navigate to the candidate profile and move them into an Interview Workflow state by performing the following steps:

Click Request Candidate Availability.

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Select an Interviewer(s) and date/time. Click the Conference Link checkbox.

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Click Send Request.

The confirmation screen indicates the Conference Link was selected.

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Click Send.

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Return to the Candidate Workflow tab.

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