Overview
Integrating LinkedIn Recruiter System Connect (RSC) with Evolve ATS is a powerful tool for helping your recruiting team use the information found in both systems. This information can help your recruiting team identify key talent more efficiently for your company’s hiring needs.
Audience
Admins and LinkedIn Recruiter Admins
Prerequisites
The following prerequisites are required for a successful integration.
- LinkedIn Recruiter license with access to RSC
- Enable Automatic Numbering of Requisitions
- Enable General Application
Enable Automatic Numbering of Requisitions
The Automatic numbering of requisitions setting must be enabled to allow job requisitions to sync from Evolve ATS to LinkedIn for the 1-Click Export integration.
To enable the automatic numbering of requisitions, navigate to your user menu > Admin > ATS > View Requisition Settings.
At the bottom of the page, click Edit.
Under Automatic number of requisitions, select Enable.
Click Save.
Enable General Application
The Allow adding to general applications setting must be enabled for the Consented InMails integration to create candidate records in Evolve ATS. If this setting is not enabled, the integration creates contact records but will not generate candidate records.
Navigate to your user menu > Admin > Configurations > View Custom Fields.
Select the Candidate tab, then click Add Candidate Form.
Select the checkbox next to Allow adding to general applications.
This selection is automatically saved.
Configure LinkedIn RSC
Navigate to your user menu, then select Admin.
Click Integrations.
Click View LinkedIn.
Click Edit.
Click Configure LinkedIn Integrations.
NOTE: You will be prompted to log in to your LinkedIn Recruiter Account. You must log in as an administrator, or an error message appears. If you received an error, log out of any/all LinkedIn accounts you have opened and restart the process to log into your LinkedIn Recruiter Admin account.
If you have multiple contracts with LinkedIn, click Continue next to the contract you want to use with the integration.
Once the contract is selected, the integrations selection menu will appear in the pop-up.
Check the box for Recruiter System Connect.
Click Save and close the dialog box.
Set Recruiter System Connect to Enable.
At this time, you can turn on individual integrations. For instructions, refer to Turn on Individual LinkedIn RSC Integrations.
Turn on Individual LinkedIn RSC Integrations
After you have enabled LinkedIn RSC, you can manage individual integrations. LinkedIn RSC includes five integrations; by default, all integrations are enabled. While some integrations are required (by LinkedIn), others are optional.
The following integrations are required:
- The following integrations are required:
- 1-Click Export
- Consented InMail
- In-ATS Indicator
- The following integrations are optional:
- LinkedIn Enhanced Profile
- LinkedIn InMail
You can disable the integrations as needed; however, you must keep the required integrations enabled to be able to save the changes.
NOTE: LinkedIn RSC will not be enabled in your environment if the integrations are not displayed.
To enable the LinkedIn Enhanced Profile integration, click Enable. After the LinkedIn RSC integration is enabled, Evolve ATS syncs all contacts to LinkedIn. This is a one-time process that may take a few hours. Once the initial sync is complete, a confirmation message will appear.
When enabling the In-ATS Indicator integration, you can choose between two options:
- Sync only applications from candidates who have consented to send their data to LinkedIn Recruiter - If you choose this option, the I agree to allow my application status to be visible inside LinkedIn Recruiter (optional) checkbox is added to the apply page on your career website. With this option, application workflow steps are only synced if a job seeker selects the checkbox.
NOTE: It is impossible to regain consent if not granted during the Apply process.
- Sync all application statuses without the candidate's consent - All application workflow steps will be sent to LinkedIn if you choose this option.
NOTE: In the case of applications, there is an opportunity to sync historical data (not just data entered on a go-forward basis). The date you select determines how much data is synced into LinkedIn; therefore, if you choose not to sync all historical data, you will not see those historical applications from the ATS in LinkedIn.
Click Save.
Enable LinkedIn Recommended Matches and Unified Search
To enable LinkedIn Recommended Matches and LinkedIn Unified Search capabilities, you must first log in to LinkedIn Recruiter as an administrator.
In the same browser window, open a new tab and log in to Evolve ATS as an admin; navigate to your user menu, then select Admin.
Click Integrations.
Click View LinkedIn.
Click Configure LinkedIn Integrations.
NOTE: If you skipped the first step and did not log in to LinkedIn Recruiter as an administrator, you are prompted to log in now. You must log in as an administrator, or an error message appears. If you received an error, log out of all LinkedIn accounts you have opened and restart the process to log In to your LinkedIn Recruiter Admin account.
If you have more than one contract with LinkedIn, select the contract you wish to use to set up the integration and click Continue.
NOTE: You will need to select the contract for which an Active RSC is set up.
Under the Recruiter System Connect, there are two checkboxes to enable both Recommended Matches and Unified Search. Click each checkbox to Enable Recommended Matches and Unified Search for your account.
NOTE: It may take up to 5 minutes for the settings to reflect in Evolve ATS and allow you to start using the Recommended Matches and Unified Search capabilities after this waiting period.
NOTE: If you are making multiple changes in the Configure LinkedIn Integrations widget, you will need to wait for the widget to refresh after making each change.
Connecting Evolve ATS User Account to LinkedIn Recruiter
Once LinkedIn RSC is enabled in your environment by an Evolve ATS administrator, you can connect your individual Evolve ATS user account to your LinkedIn Recruiter account. This will allow you to streamline the sourcing and management of candidates from both systems in Evolve ATS
NOTE: This configuration is required for all RSC integrations except LinkedIn Enhanced Profile.
Navigate to your user menu, then click My Account.
Click Authorized Apps.
In the Integrations section, next to LinkedIn, click Connect and follow the sign-in prompts.