Overview
GoodTime helps companies shorten hiring time and deliver an exceptional candidate experience by automating interview scheduling in Evolve ATS. GoodTime uses automation and AI to match the most optimal interviewers to candidates, automating the scheduling process for both phone and complex onsite interviews.
Audience
Admins
Use Cases
- GoodTime works with Evolve ATS's REST API and automatically syncs candidate, requisition, stage, recruiter, hiring manager, and coordinator information for candidates with whom the interviews must be scheduled.
- The integration with Evolve ATS allows users to seamlessly and automatically import all relevant information to ensure no manual data entry.
- GoodTime integrates with calendars to sync interviewers' availability and provide real-time options to candidates, eliminating the need for back-and-forth communication.
- The automatic assignment and diversification of interviewer panels remove unconscious bias.
Prerequisites
This section outlines the prerequisites needed before configuring the GoodTime integration within your Evolve ATS system.
- Customer – Have or purchase a service package from GoodTime.
- Customer - Submit a Help Center Ticket for GoodTime integration.
- Evolve Support - Will provide you with an API key and secret.
- Customer - Provide GoodTime with the API key, and secret GoodTime will connect to the Evolve APIs.
NOTE: If you plan to add any new Interview Types to your system for use with the GoodTime integration (versus simply adding the GoodTime option to one or more existing interview types already in your system), please reference Interview Types with Workflows and Candidate Workflows.
Once the above prerequisites are completed, you can proceed with configuring the GoodTime integration.
Enable GoodTime Integration
Your Evolve ATS admin must enable the GoodTime Scheduling integration by following the steps below.
Navigate to your user menu, then click Admin.
Click Integrations.
Click View Third Party Scheduler.
Click Edit.
Click Enable.
Click Save.
Configure Existing Interview Types for GoodTime
If you are configuring current (some or all) interview types to use the GoodTime Scheduling integration, follow the steps below.
Navigate to your user menu > Admin > ATS.
Click View Interview Types.
Click the edit icon to modify any interview type used with GoodTime.
Click Edit.
Click the Interview Scheduler dropdown and change the selection to GoodTime.
Click Save.
Repeat this process for each interview type as needed.
Configure New Interview Type for GoodTime
Follow the steps below to configure new interview types to use the GoodTime Scheduling integration.
NOTE: Please reference Interview Types with Workflows and Candidate Workflows for more information about workflow and interview type configuration.
Navigate to your user menu > Admin > ATS.
Click View Interview Types.
Click Add Interview Type.
Enter a Name for the new interview type in the text field.
Click Save.
Update the Interview Scheduler in the new interview type following the same steps from Configure Existing Interview Types for GoodTime.
Repeat this process for each new Interview Type as needed.
Update Workflows with New Interview Type
Next, update your workflow(s) by adding new interview types and (potentially) removing any discontinued interview types, as needed.
Navigate to your user menu > Admin > ATS > View Workflows.
Click the edit icon to modify the workflow.
You can drag and drop the interview type to the position in your workflow where you want it to appear. By default, it will appear at the bottom of the list.
Click X to remove unwanted Interview Type(s) Workflow States.
NOTE: You may need to update the Workflow State Actions to remove old dependencies and establish new/corrected dependencies. This may be required for any newly added interview types and for steps that reference (rely upon) any removed interview types.
Repeat this process for each workflow as needed.